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Digest #3384

Upcoming Northern NJ Professionals in Transition meetings by "Raymond is LinkedIn!" raymond_helfrich

Fwd: Job Alert: Two Virtual Meeting Positions! by "Rachael Barish" rachael_barish

Messages

1 Upcoming Northern NJ Professionals in Transition meetings

Sun Nov 1, 2015 7:25 pm (PST) . Posted by:

"Raymond is LinkedIn!" raymond_helfrich

November 2, 2015

*Rama Kalia* <http://www.rippleeffectsupport.com/>Success Systems Expert,
Trainer and Coach: Using systems to accelerate small business growth

*"Using Your 'Super Powers'to Determinethat Next Great ThingYou Will Do In
Your Life"We all have been born with skills/ways of doing things that we do
very well, and they govern how we approach each situation we face in our
life. Upon identifying your Super Powers, you are able to combine your
strengths on how to perform what you do in your life with that which you
want to make work for you. Useful in business, and applicable for
employment transition, too.*
November 16, 2015

*John West Hadley <http://www.jhacareers.com/>*
Helping Job Seekers Who Are
Frustrated With Their Search

*"What's Blocking Your Search?"Do you know what's blocking your search and
keeping you from landing that job you really want? Whether you are just
starting out on your search, or have been struggling for seemingly endless
months, one of you most important tasks is to diagnose what you need to do
to succeed in your search. In this unique workshop, John Hadley will use
his proprietary Career Search Assessment survey to help you uncover what's
blocking your search, positioning you to take action to land the job and
pay you deserve. You will complete your own personal ChangeGrid on-site.
John will then show you how to interpret it to identify the challenges you
face, and strategies for dealing with them. He will also reinforce this
with selected ChangeGrids from his client files, showing you the stories
behind them. This is going to be a unique opportunity to position yourself
to take the RIGHT actions to move your search forward, so don't miss out!*

All the details are here: bit.ly/NNJ_PIT1

<http://www.raymondhelfrich.com/>

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2 Fwd: Job Alert: Two Virtual Meeting Positions!

Sun Nov 1, 2015 7:26 pm (PST) . Posted by:

"Rachael Barish" rachael_barish

----- Original Message -----

From: "MeetingJobs" <dawn@meetingjobs.com>

To: rbarish@comcast.net
Sent: Sunday, November 1, 2015 4:36:11 PM
Subject: Job Alert: Two Virtual Meeting Positions!

Global Sourcing and Medical Meetings Project Manager

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Clinical Program Manager (Global Meetings) and
Venue Sourcing Manager
Virtual - Work From Home

A global meeting, incentive and conference management company with global headquarters in the US, and regional offices in the US, UK, Brazil, and Singapore is searching for TWO POSITIONS: a Clinical Program Manager and Venue Sourcing Manager in their Global Meeting Services Department.
The company is a privately-owned, certified Women's Business Enterprise that has been in the meetings and travel business for more than four decades. As a strategic partner and leading service provider in meetings management, it works with some of the most recognized companies across the globe. It is a family company that recognizes that their people, culture and family atmosphere are the key to their success. They offers virtual employment to save their associates commute time, allowing for flexible schedules, and saves money for dry cleaning and other related expenses. Their management team is the best in the industry and provide monthly coaching sessions instead of annual reviews, promotes continued training and education opportunities, a week long onboarding process in the HQ office and a mentorship program for new hires.
They have a Global Giveback program which asks every associate to do 8 hours of volunteer work on company time while earning a personal bonus and a donation to the charity of your choice, an annual company meeting, and a monthly employee rewards program.

Clinical Program Manager, Global Meeting Services

Core Job Responsibilities:

* Consult directly with client on meeting requirements
* Understand policies and issues pertaining to meetings with HCP's in attendance to include Investigator Meetings, Advisory Boards, KOL events and Speaker dinners
* Execute programs in full compliance with HCP guidelines
* Work with the Sourcing Department to source and secure meeting space and guestrooms
* Understand, review and monitor contract terms, space and guest room blocks
* Source and secure space at off-site venues & restaurants
* Meeting profile management in Event Software; manage status movement throughout life of the meeting, etc.
* Create and manage client and internal timelines based on company and client SOP's
* Have an understanding of Event Software capabilities and the ability to guide clients on website development that produce quality reports to fulfill the budget owners needs
* Work as a team with Air Department to secure flights for meeting attendees
* Work as a team with Program Coordinators Department to register and secure housing for attendees
* Coordinate all pre-meeting reminders, teasers and email blasts
* Provide timely and accurate reporting for your meetings
* Create and manage the meeting agenda and show flow
* Create and manage meeting resume based on meeting requirements, update as needed with changes
* Create and manage meeting specification sheets based on meeting requirements
* Manage all changes effectively by keeping forms and paperwork updated and saved properly on SharePoint, communicate and manage all changes with vendors and other involved parties
* Use industry knowledge, guidance of chefs and feedback from your client to provide creative and cost effective menu planning that represents the likes, dislikes and general expectations for the food & beverage portion of the meeting
* Conceptualize creative theming and elements to be incorporated into special events, entertainment, parties, décor, activities, gifts and branding to enhance your meetings within the approved budget
* Act as the Liaison with designated Production company, A/V company and the hotel/venue to provide the support and communication required to produce a seamless show
* Coordinate Speaker Management; registration and logistics for events, collection of bios and session descriptions and presentation, Green Room needs and riders
* Secure specific items and products as required to be displayed or served in banquets or displays
* BEO review and execution
* Coordinate and schedule all required ground transportation using preferred vendors
* Creation/distribution of travel letters and departure notices
* Actively participate in remotely based team calls

Financial Management Services

* Full understanding of client financial internal requirements
* Budget creation/management
* Payment requests, processing and reconciliation
* Reconciliation of the hotel invoice
* Final invoice binder management
* Cost savings worksheet creation/management
* Reconciliation management including estimated invoice and final invoice requirements

Vendor Management Services

* Manage RFP process for all vendors involved in meeting to allow for the best services at the most effective pricing model
* Negotiate cost savings and manage payment/reconciliation process (restaurants, ground transportation companies, recreation, team building, etc.)
* Clearly & effectively communicate to each vendor the goals & objectives of the event and the requirements and specifications of the meeting

On-Site Services

* Ability to lead meetings on-site and manage all components to include but are not limited to:

-        Registration and Housing
-        Food & Beverage
-        Meeting Room Set-ups
-        A/V
-        Ground Transportation
-        VIP's requests

* Manage and lead all pre-con and post-con meetings both internally at M&IW as well as with all applicable vendors and clients
* Create and manage On-Site Execution Plan for all staff. Host daily staff meetings to keep staff updated and informed
* Provide strong leadership and communication skills to both your on-site team as well as all vendors to allow for successful end results
* Create and manage On-Site Emergency Preparedness Plan for your meeting

Core Skills Requirement:

* Minimum 3 years in Meetings Industry
* Strong written and verbal communications
* Proficient in Word, Excel, Outlook, Web Applications (Cvent &/or StarCite), SharePoint
* Customer Service focused, positive attitude, unparalleled integrity and ethics
* Ability to work remotely and report to remote Director
* Ability to learn/comply with internal and client policy and procedure (SOPs)
* Pharmaceutical experience is a must
* Knowledge of Sunshine Act/Open Payments Program

Must be able to travel at the very least 50%!

APPLY HERE!

Venue Sourcing Manager

Core Job Responsibilities:

* Consult directly with client (external and internal) on meeting RFP requirements
* Create, launch and manage RFPs in web applications (Cvent-StarCite/Lanyon).
* Manage RFP life cycle: work with hotels / venues to clarify responses, prepare client response compare grid, consult with client on hotel decision process, negotiate final deal and contract with hotel
* Must be comfortable in driving cost savings

* Track, report , and audit cost savings and contract work in web applications and on intranet
* Actively participate in remotely based team calls
* Partner with internal Program Managers
* Actively participate in hotel presentations/webinars and support strategic initiatives with hotel & CVB partners
* Coordinate client hotel and destination site inspections
* Travel as directed by Director (limited)
* Traditional business hours in remote office region, however, must be flexible to meet client needs, time zone differences and workload
* Professionally participate in industry events, travel and potential speaking / training
* Ability to manage multiple parties involved in RFP process: clients, hotel global sales, hotel sales, planning
* Conflict / problem solving internally and with partner suppliers, clients
* Must be comfortable in negotiating terms and driving best deal for client via managing needs of multiple parties - hotels/venues, client, internal planners, procurement
* Deep knowledge of and negotiation of contract and addendum terms

* Support SMMP direction as client needs change

Core Skills Requirement:

* Minimum 5 years in Meetings Industry (either travel buying, planning, or hotels sales experience a must)
* Strong written and verbal communications
* Strong negotiation and cost savings skills (verbal and reported)
* Proficient in Word, Excel, Outlook, Web Applications (Cvent &/or StarCite), SharePoint
* Customer Service focused, positive attitude, unparalleled integrity and ethics
* Ability to work remotely and report to remote Director
* Ability to learn/comply with internal and client policy and procedure (SOPs)
* Skilled in hotel contract terms and writing
* Strong domestic / International destination knowledge
* Strong knowledge of hotel chains, brands and operating structure
* Pharmaceutical or association buying experience is a plus

Both US and UK remote positions · Knowledge of either/or StarCite/Lanyon & Cvent · Pharma, Assn experience a plus · Previous Buyer/Planner/hotel sales is a must
APPLY HERE!

If this is not an opportunity for you, pass it on to a colleague who maybe interested and qualified through email, tweeting and with social media. They'll appreciate the lead and we of course always appreciate the referral! See what other jobs are available at meetingjobs.com
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