1 Message
Digest #3214
Message
Fri Dec 26, 2014 7:58 pm (PST) . Posted by:
"Rachael Barish" rachael_barish
----- Original Message -----
From: "MeetingJobs" <dawn@meetingjobs.com>
To: rbarish@comcast.net
Sent: Friday, December 26, 2014 4:54:13 PM
Subject: Job Alert - CORRECTION! Meetings Coordinator - Ridgewood, NJ,
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Happy Holidays!
Meetings Coordinator
Ridgewood, NJ
Company is seeking a professional, detail oriented and efficient Meetings Coordinator to provide management support by handling and advancing meetings projects, administration and execution of business processes. You will be a primary support contact for clients, potential clients and colleagues. They are looking to build a long-term relationship with a proactive, polished candidate who is charismatic.
They are looking for a time commitment of 40 hours per week in their office. They will not consider a flex time or virtual candidate. Some travel to events will be required
Essential Job Functions:
Client Facing
* Interact with clients by phone and email
* Complete client onboarding process - i.e. set up initial calls, gather contact info, meetings point person
* Finalize client contracts - send for signature, file appropriately
* Provide general coordination for client projects
* Assist in management of client database, adding and updating contacts and payments as required
* Assist in management of the support email inbox and respond timely
* Provide exemplary customer service
* Create project plans and communicate tasks and deadlines to team
Meetings
* Assist in site search/RFP coordination
* Relay contract changes
* Review contracts/contract changes
* Request contracts
* Budget for and order food and beverage and audiovisual needs
* Set up conference calls, send reminders and take notes on calls
* Prepare for programs: track payment/registration, design/print, stuff attendee badges, confirm speaker, print materials/send to professional printer
* Registration management
* Communicate details with travel agency
* Create meeting agendas
Business Management
* Coordinate collaboration, cooperation, and communication between team members on projects
* General management of programs, events, and projects
Operations
* Order meetings/office supplies
* Answer phones
* Scan receipts, invoices and materials for digital storage
* Banking - deposits
* Postal and Shipping - schedule event crate shipments to/from events, general mail handling
* Pack event crates for onsite use
Team
* Coordinate with internal & external team members to ensure all projects are on track
* Tracking and management of task completion by all team members
Systems
* Communicate and coordinate projects with designer, IT support, PR agency where appropriate
*
Willingness to look for, suggest and implement new technologies to streamline business operations * Project tracking in Teamwork Project Management
* Lead tracking and follow up
* System problem resolutions
Skills and Abilities:
* Tech savvy - aptitude for understanding and adapting to new technology
* Willingness to learn and teach others [ie. clients and manager]
* Strong writing skills - emphasis on proper grammar and format
* Ability to think independently and make solid decisions
* Excellent organizational & prioritization skills
* Strong sense of customer service
* Excellent verbal skills
* Strong social, perceptual, intuitive skills
* Confident enough to confront/own mistakes
* Commitment to doing your best until the job is done (even if no one is watching)
* Ability to complete work with little direction
* Comfortable in a team environment with changing priorities and time pressures
* Demonstrated skills in Word, Excel, PowerPoint and other standard business software programs
* Ability to identify projects/tasks where you need more direction
* Be on point and run a meetings and calls professionally
Qualifications:
* 3+ years administrative experience
* 3+ years customer service support experience
* Conference and/or corporate meeting planning experience
* Marketing experience a plus
* Bachelor's of Science or other 4 year degree
Knowledge of the following software is an advantage:
* WordPress for ECG site
* Wild Apricot for association management clients
* RegOnline, eTouches for registration software
* Teamwork Project Management
* Dropbox for all file storage
* Gmail for business - email platform
* QuickBooks for accounting
* EchoSign for contract mgt.
* Cvent for RFP management
* Neat Receipts for scanning
Interested and qualified candidates apply directly through this url located at meetingjobs.com
http://jobs.meetingjobs.com/job/12488002?SourceID=1923Â
If this is not an opportunity for you, pass it on to a colleague who maybe interested and qualified through email, tweeting and with social media. They'll appreciate the lead and we of course always appreciate the referral! See what other jobs are available at meetingjobs.
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