7 Messages
Digest #3134
5
Fwd: Job Alert - Senior Manager, Strategic Meeting Management Progra by "Rachael Barish" rachael_barish
Messages
Sun Jul 27, 2014 11:57 am (PDT) . Posted by:
"Peter Lutz" peter_f_lutz
*Can you be a little bit Agile?*
Agile Practices provide excellent ways for IT and Business to collaborate
and deliver business value. Yet, to fully leverage Agile Practices often
requires significant changes to corporate culture and human resource
management. Some organizations are either unwilling or unable to
immediately undertake these kinds of changes. Can such organizations still
be "a little bit Agile"? In this presentation, Sue Burk presents her
experience-based views on what it means for your organization to adopt
Agile practices, where you can compromise as you adopt and adapt, and which
compromises to avoid. She will also explain how to plan for an adoption
which positions an organization for immediate benefits while not preventing
it from a more complete adoption of Agile – and its much greater benefits
-- at a later date. And she will relate how a careful introduction of
selected Agile practices can whet organizational appetite for a more
complete adoption.
*About the presenter:*
Sue Burk, Principal at Top Five to Seven, LLC, has over twenty-five years
experience working with project teams, centers of excellence, and
competency centers, helping them adopt and adapt requirements, analysis,
architecture, estimating, measurement, testing, and project management
practices. She is also a Certified Scrum Master, supporting agile and lean
transformations and has served as a reviewer of Experience Report proposals
for Agile 2013 and Agile 2014.
Her presentations have been featured for more than twenty years at user
groups throughout the United States, including the Data Management
Association (DAMA) and the International Institute of Business Analysis
(IIBA).
She continues to support software and business organizations as a mentor,
assessor, and facilitator and also works with non-profits to help them
define, evaluate, and prioritize their potential initiatives.
Registration is *limited*. Click here to register
<http://newjerseyiiba.wildapricot.org/event-919452>.
Best regards,
Peter Lutz
"Bridging the gap between Business and Information Technology"
*Contact Details*
908.672.9150
lutzpf@gmail.com
Connect with me on Linkedin - http://www.linkedin.com/in/peterlutz
Follow me on Twitter: twitter.com/peterlutz
Skype me at: peterl1434
View or Download My Resume : https://www.box.com/s/vwndc8i227xa9e4s719e
[image: IIBA -logo -Member -ORANGE.png]
Agile Practices provide excellent ways for IT and Business to collaborate
and deliver business value. Yet, to fully leverage Agile Practices often
requires significant changes to corporate culture and human resource
management. Some organizations are either unwilling or unable to
immediately undertake these kinds of changes. Can such organizations still
be "a little bit Agile"? In this presentation, Sue Burk presents her
experience-based views on what it means for your organization to adopt
Agile practices, where you can compromise as you adopt and adapt, and which
compromises to avoid. She will also explain how to plan for an adoption
which positions an organization for immediate benefits while not preventing
it from a more complete adoption of Agile – and its much greater benefits
-- at a later date. And she will relate how a careful introduction of
selected Agile practices can whet organizational appetite for a more
complete adoption.
*About the presenter:*
Sue Burk, Principal at Top Five to Seven, LLC, has over twenty-five years
experience working with project teams, centers of excellence, and
competency centers, helping them adopt and adapt requirements, analysis,
architecture, estimating, measurement, testing, and project management
practices. She is also a Certified Scrum Master, supporting agile and lean
transformations and has served as a reviewer of Experience Report proposals
for Agile 2013 and Agile 2014.
Her presentations have been featured for more than twenty years at user
groups throughout the United States, including the Data Management
Association (DAMA) and the International Institute of Business Analysis
(IIBA).
She continues to support software and business organizations as a mentor,
assessor, and facilitator and also works with non-profits to help them
define, evaluate, and prioritize their potential initiatives.
Registration is *limited*. Click here to register
<http://newjerseyiiba.wildapricot.org/event-919452>.
Best regards,
Peter Lutz
"Bridging the gap between Business and Information Technology"
*Contact Details*
908.672.9150
lutzpf@gmail.com
Connect with me on Linkedin - http://www.linkedin.com/in/peterlutz
Follow me on Twitter: twitter.com/peterlutz
Skype me at: peterl1434
View or Download My Resume : https://www.box.com/s/vwndc8i227xa9e4s719e
[image: IIBA -logo -Member -ORANGE.png]
Sun Jul 27, 2014 12:48 pm (PDT) . Posted by:
"Rachael Barish" rachael_barish
----- Forwarded Message -----
From: "MeetingJobs" <dawn@meetingjobs.com>
To: rbarish@comcast.net
Sent: Monday, July 21, 2014 3:40:56 PM
Subject: Job Alert - Clinical Meeting Travel Director - NY/NJ
meetingjobs logo
Job Opportunity
Clinical Meeting Travel Director
1798 Consultants
New York/New Jersey
Who Do You Know In Your Network!
1798 Consultants is a rapidly growing boutique healthcare advisory firm providing services to the biopharmaceutical, medical device, and diagnostic industries. Leveraging a dynamic mix of experience coming from senior levels of major biopharmaceutical companies, 1798 Consultants offers market leading solutions to organizations ranging from start-up biotech companies to Fortune 50 organizations.
The CMT Director (Clinical Meeting Travel Director) is responsible for the planning, analysis and budgeting of costs, and the overall planning and project management of travel arrangements and logistics coordination for clinical meetings. Working onsite as a dedicated resource to a client of 1798 Consultants, the CMT Director (Clinical Meeting Travel Director) is expected to work closely in conjunction with the client Project Lead, and the Director of Operations at 1798 Consultants to ensure adherence to project objectives and conformance with project deadlines and the completion of each project requirement. Attention to detail, time management, and thorough and professional follow-up skills are essential to success in this position.
It is expected that this position will require minimal supervision and will demonstrate the ability to work with the Project Lead to accurately forecast project requirements and development of a project execution plan to deliver on project requirements.
Duties and Responsibilities
• Prepare, manage and coordinate all phases of Clinical Meetings (Investigator Meetings, Advisory Boards, Kick-Off, Face to Face, Team Building, etc.) related to travel arrangements
• Work closely with PCUs (clients) to provide proper travel logistics
• Responsible for meeting travel arrangement and spend monitoring
• Negotiate contractual arrangements with travel related vendors (transportation, DMCs, etc.)
• Coordinate travel arrangements for all clinical meetings through client travel portal
• Audit and maintain records of travel itineraries and billing
• Report healthcare provider (HCP) aggregate spend as well as monitor and document HCP compliance/approvals relating to travel arrangements
• Manage travel resources to ensure timely execution of travel
• Develop detailed travel project plans, in conjunction with Project Lead, and manage the travel budget for each project
• Demonstrate understanding of contracted project requirements, global industry hcp & travel policies and manage travel arrangements to compliance with objectives and cost savings
• Utilize project and document management system (Quickbase) to ensure information access and collaboration across clinical meetings team
• Cultivate relationships with clients and a robust understanding of client needs and appropriately prioritize client requests according to urgency and importance
• Provide guidance to project team on research and client-related issues for travel arrangements
• Anticipate issues that may arise in the creation of travel deliverables and develop appropriate contingency plans to ensure timely, profitable delivery of quality products to the client
• Solve complex problems in a timely manner with minimal management oversight
Requirements and Experience
• 3-5 years Clinical Meeting Planning experience
• 8-10 years travel management experience
• Knowledge of Egencia Travel Portal required
• Extensive knowledge of Appollo, Saber & Galileo travel systems required
• Quickbase knowledge a plus
• On-line registration management knowledge a plus (Starcite)
• Experience working in the pharmaceutical, medical device industries, or healthcare industries is preferred
• Demonstrated ability to prioritize and manage workload and meet project deadlines
• Excellent communication, interpersonal and management skills are required
• Risk identification and issue management
• Competent with suite of Microsoft Office ® products
• BS/BA four year degree is required
• Bi-lingual is a plus
Physical Demands and Work Environment
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Physical demands: While performing the duties of this job, the employee is regularly required to stand, walk, sit; use hands to finger, handle, feel objects, and type on keyboard; reach with hands and arms; talk and hear. Specific vision abilities required by the job include close vision, distance vision, depth perception, and the ability to adjust focus.
•
Work environment: The noise level in the work environment is usually minimal.
Additional Information
• Periodic travel required
Interested and qualified candidates apply directly to this url found at www.meetingjobs.com
http://jobs.meetingjobs.com/job/11079594
Be part of the network! If this is not an opportunity for you pass it on to one who may be interested and qualified through email, tweeting and with social media. Your colleagues will appreciate the lead, we appreciate the referral and paying it forward is a good thing! See what other jobs are available at meetingjobs.com !
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MeetingJobs | 148 Vardon Court | Southern Pines | NC | 28387
Sun Jul 27, 2014 12:48 pm (PDT) . Posted by:
"Rachael Barish" rachael_barish
----- Forwarded Message -----
From: "MeetingJobs" <dawn@meetingjobs.com>
To: rbarish@comcast.net
Sent: Sunday, July 20, 2014 2:58:14 PM
Subject: Job Alert - Event Planner II - Piscataway, NJ
meetingjobs logo
Job Opportunity
Event Planner II
IEEE
Piscataway, NJ
Who Do You Know In Your Network!
IEEE is the world's largest professional association advancing technology for the benefit of humanity. We publish technical journals, sponsor conferences, develop technology standards, and support the professional interests of more than 400,000 members. IEEE creates an environment where members collaborate on world-changing technologies - from computing and sustainable energy systems, to aerospace, communications, robotics, and healthcare - to engineer a better tomorrow.
Event Planner ll
Piscataway, New Jersey
Job Code: 3704
Job Summary
Provide Best-in-Class quality service to all clients through professional, timely communication and meeting/event management. Serve as subject matter expert on all aspects of event, meeting and conference planning, as well as on IEEE policy and procedures as they apply to conferences, events and corporate meetings of the organization.
Advise others on cost containment, event best practices, venues, room set-up, equipment, etc. to best serve the objectives of the event. Enable clients to focus on content delivery rather than the logistical/project management aspects of the event. Partner with the clients as subject matter expert and project manager to facilitate the execution of IEEE conferences, events and corporate meetings. Assist the IEEE Professional Core and Volunteers in process management to ensure efficient procedures. Offer continual improvement to existing process for the optimization of operational excellence.
Maintain consistent communication with management on developments, problems and status of projects. Support team members to establish a consistent level of quality, accuracy, and compliance with departmental and industry standards.
Essential Functions
Event Management
• Provide concurrent management as project lead and/or team member in support of multiple events ranging in size from 10-15,000+ attendees and with budgets of up to $1,000,000 or higher.
• Manage complex events, international events and high-profile/first time clients within the MCE portfolio.
• Serve as the Account/Portfolio Manager and primary point of contact between the clients and MCE-EMS.
• Provide customer support, technical support, strategic planning, and optimization for the client account, as well as develop and maintain a relationship with clients.
• Manage, organize and execute all logistical aspects of assigned events and projects within budget plans and/or guidelines, including F&B, setup, AV, exhibits, special events, companion programs, shipping, etc.).
• Prepare timelines, status reports, cost analysis, and other reports.
• Utilize SMM tools to source and select event vendors. This includes research, analysis, recommendations, and contract negotiation.
• Work with venue and vendors to ensure that event is executed seamlessly.
• Create and manage tools to facilitate communication of the event in electronic format as well as print copy (website development, email alias, announcements, etc.).
• Perform venue/supplier financial management duties, including credit filing and billing reconciliation.
• Manage multiple events simultaneously and accommodate the individual needs of committees, volunteers, IEEE professional core, and other attendees.
• Support and facilitate Community Building efforts for assigned events.
• Manage, organize and execute all logistical aspects of exhibits management (prospectus development, booth assignment, vendor management, etc.).
• Prioritize the importance of both IEEE professional core and volunteer requests.
• Interact heavily with diverse IEEE professional core/volunteers using diplomacy and tact to deal with all levels of staff; demonstrate sensitivity to differences and positions.
• Manage and schedule employees, vendors and other subcontractors.
• Provide onsite management.
Registration and Housing Management
• Develop and maintain a working knowledge of registration database and other business support tools.
• Create and maintain web-based registration and housing forms, as well as attendee communications.
• Perform room block management.
• Report ongoing registration statistics to clients.
Qualifications
• Bachelor degree or equivalent experience.
• Minimum 5-8 years' domestic and international professional event planning experience in the realm of conferences and meetings.
• Certified Meeting Professional (CMP) designation preferred, but not required. CMP designation must be attained with first 2 years of employment.
• Valid passport required.
• Technologically savvy with a willingness to seek technology solutions to business challenges.
• Proficiency working with an electronic sourcing tool a plus (Cvent, Starcite, etc.).
• Accomplished industry professional with excellent knowledge and comprehension of event location analysis, logistics and management of events from conception to completion.
• Advanced negotiation and contracting skills; ability to understand and interpret financial data.
• Demonstrated strategic thinking related to assigned events for securing future business opportunities.
• Account/Portfolio Management experience preferred.
• Association event planning experience preferred, but not required.
• Exhibit management experience preferred, but not required.
• Proven track record managing large scale events with attendance over 2,000 and multiple tracks occurring on a daily basis.
• Experience and proficiency in hotel/conference center policies, operations and procedures, including knowledge of banquet service etiquette, menu-planning and wine-selection principles.
• Exceptional project and time management skills; ability to use multi-tasking skills to prioritize and oversee multiple events concurrently.
• Excellent listening, organizational and planning skills.
• Dedication to detail and ability to work under pressure in a deadline driven environment.
• Flexibility and the ability to adapt to change in a dynamic environment.
• Commitment to working both independently and as a team player.
• Ability to relate well to others, build relationships, and constructively interact with a variety of employees, volunteers and vendors.
Please apply online by going to this URL:
https://ieee.taleo.net/careersection/2/jobdetail.ftl?job=MEE0000010A
Only those resumes that go through the URL from the web address will be considered. NO THIRD PARTIES PLEASE.
For information on work demands and conditions required for this position, please consult the reference document, "Physical, Mental, and Work Environment Standards for IEEE Positions." This position is classified under Category I - Office Positions .
----------------------------------------------------------
Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.
IEEE is an EEO/AAP Employer/Protected Veteran/Disabled
Visit www.ieee.org to view details about open positions in one of our four offices:
Los Alamitos, CA; New York City; Piscataway, NJ; & Washington, DC.
Be part of the network! If this is not an opportunity for you pass it on to one who may be interested and qualified through email, tweeting and with social media. Your colleagues will appreciate the lead, we appreciate the referral and paying it forward is a good thing! See what other jobs are available at meetingjobs.com !
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Forward this email
This email was sent to rbarish@comcast.net by dawn@meetingjobs.com |
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MeetingJobs | 148 Vardon Court | Southern Pines | NC | 28387
Sun Jul 27, 2014 12:49 pm (PDT) . Posted by:
"Rachael Barish" rachael_barish
----- Forwarded Message -----
From: "Nishi Sheth" <nishi.sheth@aequor.com>
To: rbarish@comcast.net
Sent: Tuesday, July 22, 2014 12:13:24 PM
Subject: Oracle DBA - New York, NY
07/22/14 12:16 PM
Greetings,
Aequor Technologies Inc, is an US based IT consulting and solutions company, providing high value services to leading customers for over a decade. We have over 7 centers in the US and 2 Technology Development Centers in Asia. Please visit www.aequor.com for additional information.
Our records show that you are an experienced IT professional with experience which is relevant to one of our current openings.
Location : New York, NY.
377 Hoes Lane Suite 200
Piscataway, NJ 08854
Reviews, evaluates, designs, implements and maintains company database[s]. Identifies data sources, constructs data decomposition diagrams, provides data flow diagrams and documents the process. Writes codes for database access, modifications, and constructions including stored procedures. Requires a bachelors degree in area of specialty and 6-8 years of experience in the field or in a related area. Familiar with a variety of the fields concepts, practices, and procedures. Relies on extensive experience and judgment to plan and accomplish goals. Performs a variety of tasks. Leads and directs the work of others. A wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.
Please screen candidates based on the information below.
Job description:
Installing, configuring and upgrading the Oracle server software and related products
Maintaining the established backup and other recovery policies and procedures.
Establishing sound backup and recovery policies and procedures as needed.
Work with IT and business teams to address issues specific to the database/applicatio
Work on performance issues with various business teams
Perform periodic database refreshes
Participate in on call rotations
Monitors system performance and evaluates areas to improve efficiency.
Specifies proper types of files organization, indexing methods, and security procedures.
Perform database change requests, patches, monitoring tools, and resolve exceptions, alerts and issues
Address a variety of database issues including integration, maintenance/
Maintain database security
Monitoring the performance of the Oracle database system and implementing the required changes to increase the performance.
Responsible for providing trend analysis to support informed decisions regarding resource allocation management; maintain up-to-date documentation of all Oracle environments.
Maintain availability and integrity of databases through multiple access schemes; facilitate sharing of common data by overseeing proper key and index management and data dictionary maintenance
Skills:
7+ years progressive experience as Oracle DBA
Experience with stand alone and RAC environments
Experience with backup and recovery procedures using RMAN
Experience with replication methodologies such as Dataguard, Shareplex, Golden Gate
Experience with Exadata preferable
Prior Services Industry experience is preferable
Ability to mentor and train other Administrators
Proven skills communicating to multiple levels of an organization, including internal, customer, and vendor
Able to communicate clearly with peers as well as management
Self-driven and resourceful to achieve goals independently as well as work well in groups
Flexibility to adjust to changing requirements, schedules and priorities
The ability to socialize ideas, make recommendations and gather team consensus to move forward
Experience working with a virtual team environment is a plus
Excellent communication, writing, meeting facilitation and presentation skills
BS/BA in related discipline, or advanced degree, where required, or equivalent combination of education and experience
Oracle Certification is a plus
If you are qualified, available, interested, planning to make a change, or know of a friend who might have the required qualifications and interest, please call me ASAP at (732) 781-2954, even if we have spoken recently about a different position.
If you do respond via e-mail please include a daytime phone number so I can reach you. In considering candidates, time is of the essence, so please respond ASAP.
Thank you.
Sincerely yours,
Nishi Sheth
............
You have received this message because either you have contacted our Company to express interest in employment, or you have posted your resume in an area accessible to recruiters or HR professionals, which implies an interest in being contacted regarding employment opportunities.
Sun Jul 27, 2014 12:49 pm (PDT) . Posted by:
"Rachael Barish" rachael_barish
----- Forwarded Message -----
From: "MeetingJobs" <dawn@meetingjobs.com>
To: rbarish@comcast.net
Sent: Wednesday, July 23, 2014 2:41:50 PM
Subject: Job Alert - Senior Manager, Strategic Meeting Management Program - Piscataway, NJ
meetingjobs logo
Job Opportunity
Senior Manager
Strategic Meeting Management Program
IEEE
Piscataway, NJ
Who Do You Know In Your Network!
Senior Manager, Strategic Meeting Management Program
In partnership with the MCE leadership team, the selected candidate will create and execute a strategic meeting management program for the organization. This highly visible position will develop policies, processes, procedures, implementation, and adherence to ensure an optimal SMM strategy. The Senior Manager will also interpret SMM principles and apply them to a wide variety of business applications, including strategic management of data, policy recommendations, and framework that includes other enterprise systems. Other duties include driving implementation plans, adopting methodologies and operational support for vendor and partner program management. The Senior Manager will also drive strategies to improve business process, quality and ROI, and reduce costs, risks, and inefficiencies. Additional accountabilities include continuously evolving product offering and event sourcing strategies; monitoring vendor contract terms and service level agreements; leading all governance monitoring of vendor relationships; and overseeing processes to meet key performance indicators.
Essential Functions
• Oversee and direct the Strategic Meeting Management Program.
• Develop and direct the creation and implementation of standardized program and methodologies, including risk management, program controls and change management.
• Develop and direct the operations infrastructure that supports the SMM Program.
• Develop and implement program and negotiation strategy to achieve best price and/or enhancement consideration with suppliers.
• Assume responsibility for all aspects of the program, including business policies and procedures, P&L for the business line, and allocation of resources.
• Evaluate and manage tools and resources that support the program and operations needs.
• Mine data to identify key partnership opportunities; secure, measure and manage supplier performance.
• Create project plan and dashboard to be presented quarterly.
• Perform evaluations, supply-market research, and pricing audits and impact analysis.
• Act as Sr. Lead on complex and sensitive issues, serving to mitigate and resolve conflict.
• Identify and resolve strategic supplier performance issues to ensure customer satisfaction.
• Provide staff and relationship leadership, including establishing vision and priorities for direct reports.
• Develop strategies for supplementing staff efforts with outside resources.
• Manage direct reports and external resources and ensure collaboration/consensus building.
• Develop and sustain a strong team that reacts quickly and productively to emerging developments via strong anticipatory management and situational awareness skills.
• Work with suppliers and customer stakeholders to identify and execute continuous cost and performance improvement strategies.
• Direct relationship management of all event planners and other users of the program.
• Forge strategic relationships with IEEE business units and external communities/organizations to explore engagement and service opportunities.
Travel Management Program Functions
• Direct liaison with preferred supplier responsible for contract, partner management and oversight.
• Design and implement cost savings projects across multiple travel sub-categories, including hotels, air, agencies, and car rentals.
• Provide financial management and oversight of travel related expenses.
• Maintain the IEEE travel policy.
• Ensure optimal functionality of online tools.
• Manage preferred suppliers related to ground transportation, airline, and car rental.
Qualifications
• Minimum 8 years' experience in the event/travel industry on a global scale.
• SMM certification strongly preferred.
• Experience in hotel buying.
• Proven negotiation skills.
• Knowledge of domestic and international hotels and destinations; international experience a plus.
• Knowledge of travel supplier operations, overall capabilities/range of services.
• Program management system experience preferred, especially within an online sourcing tool.
• Proven experience developing and maintaining key client and supplier relationships.
• Ability to build and lead formal strategic sourcing efforts related to global event services.
• Demonstrated ability to define and manage processes and drive results.
• Strong written and verbal communication skills, including the ability to facilitate meetings, lead discussions, and interface with customers and suppliers.
• Highly developed negotiation skills and ability to acquire business.
• Ability to reframe and challenge the way customers view their business, aligning insights to key customer priorities and tying those insights back to our unique differentiators.
• Ability to manage internal and external partnerships.
• Ability to design analytical reports and create/implement corrective action plans.
• Strong project management skills.
• Proficiency in spreadsheet and presentation software such as MS Excel and PowerPoint.
IEEE offers a competitive salary commensurate with experience, as well as a comprehensive benefits package, including medical, dental, 401(k) with company match, tuition reimbursement, flexible spending accounts, company paid life insurance, and a business casual dress code.
If interested, please apply online at
https://ieee.taleo.net/careersection/2/jobdetail.ftl?job=MEE00000103
IEEE is an EEO/AAP Employer/Protected Veteran/Disabled
(NO AGENCIES PLEASE)
For information on work demands and conditions required for this position, please consult the reference document, "Physical, Mental, and Work Environment Standards for IEEE Positions." This position is classified under Category I - office positions.
Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of employees assigned to the job. Nothing in this job description restricts management&#
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MeetingJobs | 148 Vardon Court | Southern Pines | NC | 28387
Sun Jul 27, 2014 12:52 pm (PDT) . Posted by:
"Rachael Barish" rachael_barish
----- Forwarded Message -----
From: "MeetingJobs" <dawn@meetingjobs.com>
To: rbarish@comcast.net
Sent: Wednesday, July 23, 2014 2:33:35 PM
Subject: Job Alert - Conference Service & Events Coordinator - NYC
meetingjobs logo
Job Opportunity
Conference Service & Events Coordinator
Skadden, Arps, Slate, Meagher & Flom, LLP
NYC
Who Do You Know In Your Network!
ESSENTIAL FUNCTIONS:
•
Assigns and coordinates meetings in Firm conference rooms as requested. Makes arrangements with the dining service, facilities management and other departments to ensure that all requests for space, food, special equipment and other facilities or services requested are provided seamlessly.
•
Makes department decisions in the absence of the Supervisor/Manager.
•
Monitors and delegates work to team members.
•
Maintains effective working relationships with clients, attorneys and staff.
•
Assists in providing feedback on employees' work performance.
•
Establishes and maintains relationships with other departments.
•
Assists in identifying off-site venues, creating RFP's and negotiating contracts with restaurants, hotels and other suppliers.
•
Must be able to create and manage event budgets which includes the recording, reconciliation and payment of all invoices.
•
Maintains a current database of New York City venues and restaurants.
•
Develops and maintains relationships with suppliers, vendors, etc.
•
Provides information for review and approves banquet event orders with minimal supervision.
•
Provides administrative, registration and on-site event management and support as needed.
•
May require domestic travel.
•
Performs other related duties as assigned.
ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES AND OTHER JOB-RELATED COMPETENCIES:
•
Ability to execute instructions and Firm policies with authority
•
Strong organizational and planning skills
•
Ability to think strategically, problem solve and offer creative solutions.
•
Strong knowledge of hotel and event contracting practices
•
Existing relationships with contacts at NYC venues and restaurants is a plus.
•
Ability to remain calm and make effective decisions in high pressure situations
•
Ability to communicate effectively
•
Ability to effectively interact with senior level management and clients
•
Ability to handle sensitive matters
•
Knowledge of audio-visual equipment
•
Must be a team player
•
Ability to work on an independent basis, and provide a thorough and accurate work product while handling multiple projects simultaneously
•
Ability to delegate work effectively
•
Knowledge of CVENT and ESP 2000 or other conference services software
•
Flexibility to adjust hours to meet operating needs
EDUCATION AND EXPERIENCE:
•
Bachelor's Degree
Minimum of three years related experience including two years coordinating and training staff
Interested and qualified candidates apply directly to this url found at www.meetingjobs.com
http://jobs.meetingjobs.com/job/11085817
Be part of the network! If this is not an opportunity for you pass it on to one who may be interested and qualified through email, tweeting and with social media. Your colleagues will appreciate the lead, we appreciate the referral and paying it forward is a good thing! See what other jobs are available at meetingjobs.
Stay Connected
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MeetingJobs | 148 Vardon Court | Southern Pines | NC | 28387
Sun Jul 27, 2014 12:57 pm (PDT) . Posted by:
"Rachael Barish" rachael_barish
----- Forwarded Message -----
From: "MeetingJobs" <dawn@meetingjobs.com>
To: rbarish@comcast.net
Sent: Monday, July 21, 2014 2:03:20 PM
Subject: Job Alert - Meeting Planner - Roseland, NJ
meetingjobs logo
Job Opportunity
Meeting Planner
Roseland, NJ
Who Do You Know In Your Network!
As a Meeting Planner, you will be responsible for providing comprehensive project management of meetings and events of all types and sizes to assigned clients, including but not limited to, National Meetings, Advisory Board Meetings, Incentive Trips, etc. This will include significant client interaction on the development, coordination and implementation of events from inception through completion. The Meeting Planner may also serve as a Team Leader to assigned Meeting Coordinators and other staff on assigned events.
Detailed Responsibilities:
• Responsible for comprehensive project management of various meetings and events for assigned clients including:
o Recommending and finalizing site selection
o Contract negotiation defining the scope of each meeting/event
o Developing and securing budgets for each event and adhering to agreed upon budgets
o Provides Room Block Management as applicable
o Provides food and beverage menu planning for all meals and snacks provided at each event
o Coordinates Audio-Visual needs throughout each event
o Coordinates transportation arrangements for all participants in the most cost-effective and efficient manner inclusive of air travel and transport between home, airports, and venue
o Recommends and arranges entertainment, recreational activities, and décor/accessories to support successful events
o Manages On-site operations including hospitality desk and on-site staff during events from pre-open to post-close
o Post-event evaluations and reporting
o Overall management of the project timeline
• Establishes personal rapport with client representatives as assigned to develop professional relationships and gain clear understanding of client needs and expectations.
• Develop and manage all meeting communications and meeting materials inclusive of invitations, confirmations, agendas, briefing books, meeting-specific contents materials, promotional materials, etc. as required per event
• Perform site inspections as required to ensure selected venues can meet client requirements
• Conducts vendor sourcing including identification, negotiation, and contracting to meet specific client requirements
• Manage relationships with vendors, hotel staff, and other partners to ensure delivery of services as defined by client requirements
• Engages appropriate speakers as required for meetings
• Maintains attendance counts for meetings and events by recording reservations and cancellations
• Manage Meeting Coordinators, on-site staff, and other assigned staff. Provide coaching, feedback and ongoing development for optimal performance and outcomes.
• Monitor expenses to the budget while planning all events. Reconcile all program expenses and billing in the final accounting and post-program reconciliation of each event.
• Maintain knowledge of industry trends and best practices to enhance meeting and event quality
Position Requirements:
• Bachelors degree in Business, Hospitality or related discipline or equivalent relevant experience
• Certified Meeting Planner designation desirable
• Prior experience in all elements of meeting planning. A minimum of 5 years relevant experience is required for Senior Meeting Planners.
• Pharmaceutical industry experience helpful but not mandatory
• Proficient in Word, Access, PowerPoint and Excel (intermediate level minimum); proficient in Excel formulas and mail merges
• Experience working with web-based registration tool
• Excellent writing skills and the ability to create professional business documents
• Strong interpersonal skills and the ability to quickly develop trusting, productive relationships with clients, vendors, staff, and all partners
• Excellent project management skills with demonstrated ability to be organized, pay attention to details, multi-task, monitor and manage multiple priorities and meet timelines on large projects from inception through completion
• Possesses a service mindset and works with the client needs in mind
• Able to stay calm, composed and professional, even under pressure, and to maintain effective relationships with staff, clients, participants, speakers, etc.
• Demonstrates expertise in all facets of site selection including researching venues, negotiating with vendors, and monitoring contracts
• Must be willing to travel, including weekend travel, ~30%
Interested and qualified candidates apply directly to this url found at meetingjobs.com. IMPORTANT! Please include a cover note indicating your current salary.
http://jobs.meetingjobs.com/job/11079466
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