8 Messages
Digest #3235
4
Fwd: Job Alert - Meeting and Events Coordinator - Greater NYC Area by "Rachael Barish" rachael_barish
7
Fwd: Meeting Jobs.Com Magazine: Network Opportunities Winter 2015 Is by "Rachael Barish" rachael_barish
Messages
Sat Feb 21, 2015 7:16 am (PST) . Posted by:
"Rachael Barish" rachael_barish
----- Original Message -----
From: "MeetingJobs" <dawn@meetingjobs.com>
To: rbarish@comcast.net
Sent: Wednesday, February 11, 2015 6:16:03 PM
Subject: JOB ALERT: Event Planner/Manager Conferences
Having trouble viewing this email? Click here
Event Planner/Manager Conferences
Association of National Advertisers
New York City
Founded in 1910, the ANA (Association of National Advertisers) leads the marketing community by providing members with insights, collaboration, and advocacy. The ANA includes more than 600 companies with 10,000 brands that collectively spend over $250 billion in marketing communications and advertising. The ANA strives to communicate marketing best practices, lead industry initiatives, influence industry practices, manage industry affairs, and advance, promote, and protect all advertisers and marketers. More at www.ana.net
Job Description
Assist Vice President with a wide variety of meeting planning tasks for approximately 50 events annually.
* Manage events including, but not limited to planning, logistics, onsite execution, speaker and AV management.
* Manage all aspects of registration including: data entry, customer service, and on-site registration coordination.
* Manage hotel reservations and rooming lists
* Work with speakers to obtain bios, photos, presentations etc.
* Work with mailroom manager and IT to compile all materials for events.
* Coordinate with sponsors on logistical needs for their sponsorship.
* Manage and update conference website information.
* Manage post conference survey process.
* Work with team to analyze information for each event including registration and email marketing analysis.
Qualifications
The Ideal candidate will:
* Have experience in meeting planning and managing events
* Be able to travel to various event venues (out of town travel 15-25 times per year).
* Have a positive can - do attitude and the ability to communicate with diplomacy & tact.
* Have very strong excel skills and the ability to analyze and report on data.
* Have a knack for technology and learning new software quickly
* Show initiative and be self-motivated and driven to succeed.
* Be meticulous with details and possess stellar follow-up skills.
* Have excellent written and verbal communication skills.
* Be flexible and enjoy working with people.
To Apply
If your skills, experience, and enthusiasm align with this position's requirements and responsibilities, please forward a cover letter with salary requirements and a resume. Only applicants with salary requirements will be considered. Application materials should be sent to careers@ana.net .
If this is not an opportunity for you, pass it on to a colleague who maybe interested and qualified through email, tweeting and with social media. They'll appreciate the lead and we of course always appreciate the referral! See what other jobs are available at meetingjobs.
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MeetingJobs | 148 Vardon Court | Southern Pines | NC | 28387
Sat Feb 21, 2015 7:16 am (PST) . Posted by:
"Rachael Barish" rachael_barish
----- Original Message -----
From: "MeetingJobs" <dawn@meetingjobs.com>
To: rbarish@comcast.net
Sent: Thursday, February 12, 2015 1:28:50 PM
Subject: Job Alert - Meeting Administrator - NYC
Having trouble viewing this email? Click here
Senior Project Manager
Meeting Alliance
Robbinsville, NJ
Meeting Alliance is a full-service Meeting and Event Management company specializing in the logistical planning of meetings and events for corporate clients with a strong emphasis in the pharmaceutical industry.
The role of Senior Project Manager is to plan and execute meetings and events for up to 2,000 attendees for corporate clients. One of your foremost responsibilities is to provide exceptional customer service and personalized client relationships.
What follows are some of the necessary job requirements for this position.
* Building client relationships
*
Conduct site inspections
*
Budget development and analysis
*
Oversee program website development and registration
*
Development of program agendas
*
Develop meeting specifications
*
Design and coordinate off-premise events
*
Develop and manage program Time and Event Schedule
*
Manage all general session and breakout room requirements
*
Liaise with other vendors, ie Production, DMC, AV, Med Ed
*
Manage all aspects of program on-site
*
Work closely with client team and provide continuous updates
*
Update budget throughout program planning and execution
*
Coordination of print materials and premiums
*
Close out of program budgets with budget vs. actual post-program analysis
*
Additional Duties - Other projects as assigned by the Director of Operations
Qualifications:
* Minimum 5 years meeting planning experience
* College degree
* Computer proficiency in Microsoft Office Suite
* Knowledge of web based registration tools and mobile applications
* Proven ability to manage multiple projects simultaneously
* Strong communication skills, oral and written
* Must be able to work well under pressure
* Ability to travel (20- 25%)
Interested and qualified candidates apply directly this url found at www.meetingjobs.
APPLY HERE
If this is not an opportunity for you, pass it on to a colleague who maybe interested and qualified through email, tweeting and with social media. They'll appreciate the lead and we of course always appreciate the referral! See what other jobs are available at meetingjobs.
STAY CONNECTED
Forward this email
MeetingJobs | 148 Vardon Court | Southern Pines | NC | 28387
Sat Feb 21, 2015 7:16 am (PST) . Posted by:
"Rachael Barish" rachael_barish
----- Original Message -----
From: "MeetingJobs" <dawn@meetingjobs.com>
To: rbarish@comcast.net
Sent: Friday, February 13, 2015 2:05:47 PM
Subject: Job Alert - Meeting Planner - Hamilton, NJ
Having trouble viewing this email? Click here
Meeting Planner
Global Planners, Inc.
Hamilton, NJ
Fast-paced corporate meeting planning company is looking for an
experienced Meeting Planner. We are looking for an individual with a
desire to be great. Possessing a strong work ethic and the unique
qualities of a dynamic overachiever are a MUST!
This opportunity is a career-oriented position. Flexibility in working
hours may be required to meet client deadlines and complete tasks
within tight time constraints. Success at this company requires a
personal drive to succeed and the expectation is an above and beyond
mentality. Discipline and focus are needed to accomplish tasks flawlessly
and efficiently. Accountability and ownership of both individual tasks
and long-term projects is essential.
Applicants must be detail-oriented, able to multi-task, professional
and able to work confidently with VIP clients. Must have strong computer
skills with proficiency in MS Office, especially Excel, as well as PowerPoint,
Photoshop, and Registration Software. The ideal candidate should be able to work independently, as well as with a team, and must possess good judgment to discern which is appropriate based on the task at hand.
Other qualifications include:
* Minimum 3-5 years experience in meeting and event planning
* College degree
* Attention to detail and exceptional organizational skills
* Sourcing and budgeting experience
* Comfort level and required professionalism to work directly with VIP client contacts
* Superior proofreading skills
* Ability to manage ongoing projects simultaneously
* Excellent oral communication skills
* Impeccable speaking manner for direct attendee/client contact
* Comfort level with contract negotiation
* Ability to provide outstanding client service at all times, including under tight deadlines
* Ability to work efficiently under pressure
* International meeting planning experience a plus
Responsibilities will include full-service meeting planning:
overall meeting management and deadline tracking, site selection and contract negotiation, budget creation and management, food and beverage planning, business session planning, audio/visual coordination, registration management, hotel coordination and rooming list management, client reporting/account management, travel and ground transportation coordination, and on-site implementation. This position requires 25-35% travel for on-site meeting management.
Interested and qualified candidates apply directly this url found at www.meetingjobs.
APPLY HERE
If this is not an opportunity for you, pass it on to a colleague who maybe interested and qualified through email, tweeting and with social media. They'll appreciate the lead and we of course always appreciate the referral! See what other jobs are available at meetingjobs.
STAY CONNECTED
Forward this email
MeetingJobs | 148 Vardon Court | Southern Pines | NC | 28387
Sat Feb 21, 2015 7:16 am (PST) . Posted by:
"Rachael Barish" rachael_barish
----- Original Message -----
From: "MeetingJobs" <dawn@meetingjobs.com>
To: rbarish@comcast.net
Sent: Thursday, February 19, 2015 12:15:30 PM
Subject: Job Alert - Meeting and Events Coordinator - Greater NYC Area
Having trouble viewing this email? Click here
Meeting and Events Coordinator
Impact Unlimited
Greater New York City Area
Summary Assists in the planning and implementation of conventions, meetings, events, training programs and trade show activity by performing the following duties.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Serves as liaison between vendors and organization staff in arranging meetings, events, training sessions, and conference and trade show hospitality suites.
Maintains accurate room assignments.
Provides scheduling updates and rooming lists to assigned projects.
Assists Meetings Planners in managing issues, questions and problems that arise between the assigned accommodations site(s) and client.
Assists Meeting Planners in the organizing and maintaining any and all additional events and needs such as food and beverage functions, meetings, security, parking and survey reservations.
Maintains relationships with preferred vendors.
Assists in selection of meeting/event site and inspects to determine site suitability.
Assists Meeting Planners in the negotiation of hotel, lodging and meeting space rental contracts to meet approved budgets.
Assists Meeting Planners in organizing required catering services and audiovisual equipment setup.
May go on-site to support staffing, registration, housing and meeting/event set up as needed.
Resolves on-site emergencies.
Projects as assigned by Manager/VP.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Associate'
Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills
To perform this job successfully, an individual should have knowledge of Database software; Project Management software and Word Processing software.
Other Skills and Abilities
Ability to work both independently and as part of a team. Ability to work well in high-pressure environment, for long hours, maintaining "grace under pressure"
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Interested and qualified candidates respond directly to this url found on meetingjobs.
APPLY HERE!
If this is not an opportunity for you, pass it on to a colleague who maybe interested and qualified through email, tweeting and with social media. They'll appreciate the lead and we of course always appreciate the referral! See what other jobs are available at meetingjobs.
STAY CONNECTED
Forward this email
MeetingJobs | 148 Vardon Court | Southern Pines | NC | 28387
Sat Feb 21, 2015 7:16 am (PST) . Posted by:
"Rachael Barish" rachael_barish
----- Original Message -----
From: "MeetingJobs" <dawn@meetingjobs.com>
To: rbarish@comcast.net
Sent: Wednesday, February 18, 2015 2:09:33 PM
Subject: Job Alert - Meeting Coordinator - Ridgewood, NJ
Having trouble viewing this email? Click here
Meetings Coordinator
Ridgewood, NJ
Small and successful company is seeking a professional, detail oriented and efficient Meetings Coordinator to provide management support by handling and advancing meetings projects, administration and execution of business processes. You will be a primary support contact for clients, potential clients and colleagues. They are looking to build a long-term relationship with a proactive, polished candidate who is charismatic.
They are looking for a time commitment of 40 hours per week in their office. They will not consider a flex time or virtual candidate. Some travel to events will be required
Essential Job Functions:
Client Facing
* Interact with clients by phone and email
* Complete client onboarding process - i.e. set up initial calls, gather contact info, meetings point person
* Finalize client contracts - send for signature, file appropriately
* Provide general coordination for client projects
* Assist in management of client database, adding and updating contacts and payments as required
* Assist in management of the support email inbox and respond timely
* Provide exemplary customer service
* Create project plans and communicate tasks and deadlines to team
Meetings
* Assist in site search/RFP coordination
* Relay contract changes
* Review contracts/contract changes
* Request contracts
* Budget for and order food and beverage and audiovisual needs
* Set up conference calls, send reminders and take notes on calls
* Prepare for programs: track payment/registration, design/print, stuff attendee badges, confirm speaker, print materials/send to professional printer
* Registration management
* Communicate details with travel agency
* Create meeting agendas
Business Management
* Coordinate collaboration, cooperation, and communication between team members on projects
* General management of programs, events, and projects
Operations
* Order meetings/office supplies
* Answer phones
* Scan receipts, invoices and materials for digital storage
* Banking - deposits
* Postal and Shipping - schedule event crate shipments to/from events, general mail handling
* Pack event crates for onsite use
Team
* Coordinate with internal & external team members to ensure all projects are on track
* Tracking and management of task completion by all team members
Systems
* Communicate and coordinate projects with designer, IT support, PR agency where appropriate
*
Willingness to look for, suggest and implement new technologies to streamline business operations * Project tracking in Teamwork Project Management
* Lead tracking and follow up
* System problem resolutions
Skills and Abilities:
* Tech savvy - aptitude for understanding and adapting to new technology
* Willingness to learn and teach others [ie. clients and manager]
* Strong writing skills - emphasis on proper grammar and format
* Ability to think independently and make solid decisions
* Excellent organizational & prioritization skills
* Strong sense of customer service
* Excellent verbal skills
* Strong social, perceptual, intuitive skills
* Confident enough to confront/own mistakes
* Commitment to doing your best until the job is done (even if no one is watching)
* Ability to complete work with little direction
* Comfortable in a team environment with changing priorities and time pressures
* Demonstrated skills in Word, Excel, PowerPoint and other standard business software programs
* Ability to identify projects/tasks where you need more direction
* Be on point and run a meetings and calls professionally
Qualifications:
* 3+ years administrative experience
* 3+ years customer service support experience
* Conference and/or corporate meeting planning experience
* Marketing experience a plus
* Bachelor's of Science or other 4 year degree
Knowledge of the following software is an advantage:
* WordPress for ECG site
* Wild Apricot for association management clients
* RegOnline, eTouches for registration software
* Teamwork Project Management
* Dropbox for all file storage
* Gmail for business - email platform
* QuickBooks for accounting
* EchoSign for contract mgt.
* Cvent for RFP management
* Neat Receipts for scanning
The candidate must be comfortable working in a very small office. Very fair salary but no health insurance benefits.
Interested and qualified candidates apply directly through this url located at meetingjobs.com
http://jobs.meetingjobs.com/job/12488002?SourceID=1923Â
If this is not an opportunity for you, pass it on to a colleague who maybe interested and qualified through email, tweeting and with social media. They'll appreciate the lead and we of course always appreciate the referral! See what other jobs are available at meetingjobs.
STAY CONNECTED
Forward this email
MeetingJobs | 148 Vardon Court | Southern Pines | NC | 28387
Sat Feb 21, 2015 7:16 am (PST) . Posted by:
"Rachael Barish" rachael_barish
----- Original Message -----
From: "MeetingJobs" <dawn@meetingjobs.com>
To: rbarish@comcast.net
Sent: Friday, February 20, 2015 3:11:15 PM
Subject: Job Alert - Senior Events Manager - NY, NY
Having trouble viewing this email? Click here
Senior Events Manager
Cornerstone Research
NY, NY
Cornerstone Research is one of the nation's leading litigation consulting firms, with offices in New York, Boston, Chicago, Washington DC, San Francisco, Menlo Park, Los Angeles, and London. Working with internationally prominent economists and industry specialists who testify as expert witnesses, Cornerstone Research assists law firms in analyzing complex economic and financial issues related to business litigation. For more information, please visit our website at www.cornerstone.com .
Job Description
The Senior Events Manager will be responsible for the design, development, planning, and execution of the company's conferences, meetings, marketing events, and sponsorship programs. This individual will produce very high-end client receptions and dinners, educational workshops, executive meetings, multi-day conferences, firm-wide employee retreats, and industry sponsorship events that drive business development.
All events must showcase Cornerstone's commitment to the highest level of quality, support business and professional development objectives, and facilitate the building and strengthening of our client and expert relationships in a productive and enjoyable atmosphere.
Responsibilities
*
Project manage events from initial pre-planning stages through on-site execution
*
Research, conduct RFPs, and recommend appropriate venues for events, including hotels and resorts, restaurants, bar/lounges, and special event spaces.
*
Conduct site visits and site inspections of potential event properties, if needed
*
Prepare PowerPoint visual presentations and/or cost-comparison spreadsheets of venue recommendations, when requested
*
Demonstrate expertise in negotiating contracts to secure favorable rates, terms, and concessions. Work closely with department head and legal counsel to ensure the firm is contractually and financially protected in all agreements.
*
Manage the logistics during the event planning process, including: event timelines, attendee communications/invitations, registration/RSVPs, hotel room block, list management, transportation, food and beverage, function space allocation and room set-ups, speaker coordination, AV equipment, print production and handouts, CLE (Continuing Legal Education) credit coordination, off-site activities, giveaways, shipping, branding, and on-site set-up and supervision.
*
Design exceptional attendee experiences for high-end client receptions and dinners, including restaurant buyouts and use of private dining rooms, menu selection with wine pairings, room set-up, floral arrangements, seating assignments, and attendee gifts. Work closely with head chefs, wine sommeliers, and restaurant staffs.
*
Develop and manage event budgets, track expenses during planning process, review and process vendor invoices and wire transfers, and conduct post-event budget reconciliation
*
Maintain a detailed electronic filing system for all events
*
Establish and cultivate strong relationships with hotels, restaurants, and other third party providers. Keep abreast of new restaurant openings as well as changes in restaurant ratings or head chefs.
*
Support the department head in developing ways to streamline the event planning process, standardize budget tracking and control expenses, leverage event technology, enhance recordkeeping, analyze event success, and improve attendee experience.
*
Act as a mentor and role model to the junior event specialists in the department
*
Identify and incorporate industry best practices into our planning process in an effort to continuously improve our productivity and effectiveness
Qualifications
*
A minimum of 12-15 years of experience in meetings and events management.
*
Experienced in working with domestic and international venues
*
Expertise in negotiation and hotel/restaurant contracting
*
Expertise in food, wine, travel, and hospitality services
*
Extensive experience in planning high-end dinners at top restaurants with a strong knowledge leading restaurants, chefs and sommeliers
*
A strong relationship with hoteliers
*
Excellent organization and project management skills
*
A demonstrated ability to make recommendations and influence senior executives and decision makers
*
Superb time management skills and the ability to balance competing demands and meet deadlines in a fast paced environment
*
Previous managerial experience preferred
*
Bachelor's Degree required
*
Certified Meeting Professional (CMP) designation is a plus
*
An active participant/networker in the event management industry. A member of MPI, PCMA, or other associations for event professionals is desirable.
Travel Requirements
Extensive travel required. The Senior Events Manager will be expected to conduct site inspections as well as attend many company events. In addition, this individual will need to spend time periodically with various team members of the Marketing department, who are located in New York City and San Francisco.
To Apply
Email cover letter, resume, and salary requirements to: eventsjob@cornerstone.com .
Only qualified candidates will be contacted. No telephone calls please.
If this is not an opportunity for you, pass it on to a colleague who maybe interested and qualified through email, tweeting and with social media. They'll appreciate the lead and we of course always appreciate the referral! See what other jobs are available at meetingjobs.
STAY CONNECTED
Forward this email
MeetingJobs | 148 Vardon Court | Southern Pines | NC | 28387
Sat Feb 21, 2015 7:16 am (PST) . Posted by:
"Rachael Barish" rachael_barish
----- Original Message -----
From: "MeetingJobs.Com/Dawn Penfold" <dawn@meetingjobs.com>
To: rbarish@comcast.net
Sent: Friday, February 20, 2015 10:08:04 AM
Subject: Meeting Jobs.Com Magazine: Network Opportunities Winter 2015 Issue!
Having trouble viewing this email? Click here
Download the "Teamwork Activity from Dawn" Document: Click here
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MeetingJobs | 148 Vardon Court | Southern Pines | NC | 28387
Sat Feb 21, 2015 7:17 am (PST) . Posted by:
"Rachael Barish" rachael_barish
----- Original Message -----
From: "MeetingJobs.Com" <dawn@meetingjobs.com>
To: rbarish@comcast.net
Sent: Wednesday, February 18, 2015 12:33:05 PM
Subject: FREE Webinar: The Path To A Successful Web Presence
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